Minutes of the Board of Finance meeting held on Tuesday, July 19, 2011 at 7:30 p.m. at the Old Lyme Memorial Town Hall.
Present Regular Members: Andrew Russell, Wayne Devoe, Christopher Kerr,
Janet Sturges, David Woolley
Alternate Members:~ Judy Read
Nicole Stadjuhar, Finance Director
Absent: Regular Members:~ H. P. Garvin, III
Alternate Members:~ Anne Coburn, David Kelsey
Timothy C. Griswold, Ex-Officio
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Mr. Russell called the meeting to order at 7:32 p.m. Mr. Russell stated that a couple of regular members are absent this evening.
Minutes of June 21, 2011
The minutes of the June 21st meeting were reviewed.
There being no corrections, a motion was made by Mr. Kerr, seconded by Mr. Woolley to approve the minutes as written. Mr. Devoe and Mrs. Sturges abstained from voting. Motion carried.
Chart of Accounts/Financial Reports
Mrs. Stajduhar highlighted the June 2011 Financial Report notes for the Revenues stating the total tax collections for property tax were $55,000 and that all line items are over budget, except for the motor vehicle supplement account. The Beach Sticker revenue was $25,234 and the Parking Lot revenue was $27,790 for the month. She stated that the Landfill/Transfer Station revenue in the amount of $11,726, which is 100% collected at month end. Mrs. Stajduhar noted that Grant revenues include $35,313 for Elderly Tax Relief. The Account Receivable amount which is not yet recorded includes the following: Crossing Guard: six months - $7,886; Senior Center; one month’s revenue, Town Woods Park: one month’s revenue, Ambulance Fuel Reimbursement: three months revenue; Private Duty: three month’s
revenue; LOCIP grant: $146,791.
A motion was made by Mr. Devoe, seconded by Mrs. Sturges and passed unanimously to have Ms. Read vote for Mr. Garvin in his absence. Motion carried.
Board of Finance Meeting July 19, 2011
Mrs. Stajduhar detailed the June 2011 Financial Report notes for the Expenditures and highlights include: There was a discussion regarding unauthorized expenditures in the area of Info Tech, Building and Health Departments. After discussion, there was a motion made by Mr, Woolley, seconded by Ms. Read and passed unanimously that the Board of Finance has requested that the salary over budget items needs to be explained at the August meeting. Motion carried.
The Assessor’s Contract Services paid $1,400 for appraisal services. Health’s Contracted Services paid $16,000 to Innovative Mosquito Management and $3,000 for beach water testing. The Town Hall Contracted Services paid $5,000 for the physical inventory performed for Old Lyme Fire Department equipment. Under the Tree Commission, $2,000 in Contracted Services was paid for three new trees. The new beach signage has been erected and $3,000 is charged to Public Works for Sound View signs. Revaluation/Landfill/Open Space/Fire Fighters have been transferred out all paid and the fund moved from the General Fund. Under Capital – Septage improvements balance will the 100% utilized since Gary Yuknat, Shoreline Sanitation has ordered the tank cover for $27,000. She stated
that this will be a carryover. Regional School District #18 shows the remaining amount of $82,000 but this is offset by revenues, which went directly to them and not to the Town, therefore, it “washes out”. Mrs. Stajduhar stated that it should be noted that the June 2011 reports do not include additional Account Payable to be paid in July, transfers, sick buy back, not carryovers. These items will be booked in July and August 2011, before the year-end close.
Old Business
Nothing to report.
New Business
Nothing to report.
Other Business
Nothing to report.
Board of Finance Meeting July 19, 2011
Selectman’s Office
Municipal Services Agreement – CRRA: At the Special Town Meeting, residents voted to enter into a Municipal Solid Waste Management Services Agreement with CRRA. The proposed agreement will run from November 2012 to June 2027.
Duck River Culvert: After bid reviews, Black and Warner of Unionville, CT has been awarded the contract. The base bid came in at $76,294, but it was decided to delete the metal beam rail from the bid, as this could be done at a later time and at a less cost than what was offered. This deletion reduced the bid to $63,990. The cost of the project will be well under the $100,000 that was approved by the Town. Work should begin during the first part of August. The Selectmen have discussed getting bids before August 1 for the installation of beam rail.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, August 16, 2011 at 7:30 p.m.
A motion was made by Ms. Read, seconded by Mrs. Sturges to adjourn the regular meeting at 8:20 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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